Gym Attendance Software with QR Check-In
Replace the paper register with a QR kiosk. Members scan their ID card or phone at the door, Gymnaut logs the visit against their branch and membership, closes forgotten sessions automatically, and keeps a member-wise history you can filter and export.
What the attendance module does
How gyms run attendance in Gymnaut
Attendance starts with the member record. When a member joins, Gymnaut issues them a QR token that lives on their printable ID card and in the member app. That token is what the kiosk reads, so a check-in is always tied to a real membership at a real branch — you cannot accidentally log a visit for someone whose plan has lapsed.
The kiosk screen is deliberately dumb: scan, confirmation, next person. Because the re-check-in window ignores repeat scans, a member tapping twice or a scanner firing twice never doubles the count. Staff can still check someone in manually from the front-desk view when a card is forgotten, and that action is recorded as a manual entry in the audit log.
At the end of the day nothing needs tidying up. Open sessions are auto-closed after your configured duration, and the daily and weekly summaries are ready to read: footfall by hour, most and least active members, and branch comparisons for owners running more than one location. Anything on screen exports to CSV or PDF.
Attendance and QR check-in questions
- How does QR code check-in work in a gym?
- Every member gets a unique QR code on a printable ID card or inside the member app. They scan it at the front-desk kiosk and Gymnaut records the check-in against their membership, branch and time instantly — no queue at the reception desk.
- What stops a member scanning twice or sharing their card?
- Gymnaut ignores repeat scans inside a configurable re-check-in window, so a double scan never creates a second visit. If a card is lost or shared, staff can regenerate that member's QR token, which invalidates the old card immediately.
- What happens if a member forgets to check out?
- A scheduled auto check-out closes sessions that stay open beyond your configured duration, so session lengths and floor-occupancy reports stay accurate without staff cleanup.
- Can I see attendance per member and per branch?
- Yes. Attendance is filterable by member, branch and date range, with daily and weekly summaries. Branch staff see only their own branch; the main gym admin sees every branch.
- Can attendance be exported?
- Attendance and its summaries export to CSV for spreadsheets and to PDF for signed or printed records.